Encompass Insights

According to the International Facility Management Association (IFMA), organizations move, remodel, or relocate approximately 30 percent of their facilities each year (based on square footage).

In order to successfully move an organization’s primary facility operations from one location to another, facility managers will need to engage in complex planning, coordination and execution.

Here are a few move management tips you should keep in mind the next time you need to relocate your facility!

Staffing is one of the most important aspects of any facility. After all, it is the people that make any facility run. What’s more, these people ultimately become the face of the organization. That’s why you should take the staffing of your facility seriously.

So what are some facility staffing best practices you should keep in mind? Here are three that we think are the most important.

The Occupational Safety and Health Administration is the main federal agency “charged with the enforcement of safety and health legislation.” They assure safe and healthful working conditions by “setting and enforcing standards and by providing training, outreach, education and assistance.”

It’s a part of the United States Department of Labor, and employers need to be sure that both their practices and their facilities meet or exceed OSHA standards.

Maintaining your facility is time consuming enough, which is why it might be wise to consider outsourcing all of your strategic sourcing needs.

Encompass Onsite (EO) can take finding the right suppliers off your plate in order to save you time and spare you the stress, all the while ensuring minimal disruptions, high levels of service, and continuity of service.

We’ll work with your team to implement procurement best practices, provide category intelligence and increase spend visibility.

As we mentioned in a previous post, making regulatory compliance a priority at your facility is paramount.

If you’re outsourcing your facility maintenance services, it’s crucial that you hire a service provider that is dedicated to meeting the highest standards of compliance and performance. 

One of the most important of these credentials is compliance with LEED EBOM regulations.

When it comes to crafting your facility maintenance RFP, it’s important to first outline the basics, including:

• A clear definition of required tasks
• An understanding of your service cost structure
• Required skills and qualification
• A request for options and costs of add-on and a la carte items

Having these RFP basics in place will help you get started on the right foot with any new vendor and help them better understand your organization’s needs and expectations. 

But you shouldn’t stop there. 

Why outsource multiple services to multiple vendors when you can get them all from one organization?

Comprehensive facility maintenance solutions can help streamline facility operations and ultimately help facilities operate more effectively and efficiently.

By choosing an outsourcing partner that offers specialty services and combines said services to fit each client’s business needs, your organization will be better positioned to meet its goals and stay on budget.

Using Encompass Onsite’s solutions as a service, you can start seeing improvements from day one. Here are the benefits our clients enjoy both pre- and post-launch.

At their core, facility maintenance managed services help ensure that a facility is well maintained and operationally effective, thereby increasing productivity and efficiency. This is achieved through the lifecycle management of both facility assets and the facility itself, which results in lower operating costs and a higher return on investment.

When these managed services are crafted into a program tailored to your organization’s specific needs, you’ll experience both operational cost and energy savings.

Whether you keep your facility maintenance in house or outsource it, regulatory compliance should be a top priority.

Especially when you partner with a facility maintenance service provider, you want to make sure they’re qualified and hold themselves to the highest of standards.

When it comes to our work, the team at Encompass Onsite is dedicated to meeting strict standards and obtaining all necessary certifications, including those made available by LEED EBOM, JCAHO, and OSHA. 

When it comes to your facility, you want it at its best, and every detail counts.

While routine operations and facility maintenance services are essential, specialty services shouldn’t be overlooked.

At Encompass Onsite, we offer a whole suite of specialty services to ensure no aspect of your facility is left unserved. Here are a few of those services and why they’re important.