Encompass Insights

When it comes to crafting your facility maintenance RFP, it’s important to first outline the basics, including:

• A clear definition of required tasks
• An understanding of your service cost structure
• Required skills and qualification
• A request for options and costs of add-on and a la carte items

Having these RFP basics in place will help you get started on the right foot with any new vendor and help them better understand your organization’s needs and expectations. 

But you shouldn’t stop there. 

It’s likely that your facility’s HVAC system is one of the most extensive—and quite possibly most expensive—pieces of equipment you’re responsible for.

HVAC systems are unique in that they are used incredibly frequently and often span an entire facility, which is why commercial HVAC maintenance is crucial to keep facilities up and running.

Here are four reasons why staying on top of HVAC maintenance should be one of your top priorities.

There’s a lot to be said for planning ahead when it comes to stretching your facility maintenance budget.

In fact, it’s recommended that you start devising a budget for any given year at least 10 months in advance. That way, you can anticipate maintenance operations costs ahead of time. 

Here are five facility maintenance budget planning tips that you should start implementing today! 

Encompass Onsite’s Green Program provides Energy Management, Waste Management and Green Cleaning Solutions to institutions of all sizes and complexities. 

Through our complete onsite management model, we are able to offer each campus 100% customizable solutions, improved efficiency, and sustainable practices in an environment that attracts only the most talented maintenance professionals. 

Here’s a quick look at the energy, waste, and cleaning components of our Green Program, a program built to make green schools and true school sustainability possible.

At Encompass Onsite, we specialize in servicing education facilities. We assume full operational responsibility, share our knowledge, and work collaboratively with each client to deliver measurable and predictable results. 

From public to private and primary schools to universities, working with educational institutions is an important job, and one we take very seriously. That’s because there’s a strong correlation between students’ academic achievements and the state of the school’s facilities. 

That’s why, from recruitment and retention to attendance, the right facility maintenance services can help institutions achieve their education goals. 

The maintenance and upkeep of healthcare facilities is paramount. That’s why here at Encompass Onsite, we’re dedicated to partnering with our healthcare clients to ensure the hospital environment is as cleanly and conducive to healing as possible.

Our Healthcare Support Services provide essential services to support the smooth operation of plant operations and environmental services departments. 

What’s more, our trained technicians, housekeepers and staff utilize diverse experiences, systems and processes to provide optimal outcomes for healthcare administrators. 

Why outsource multiple services to multiple vendors when you can get them all from one organization?

Comprehensive facility maintenance solutions can help streamline facility operations and ultimately help facilities operate more effectively and efficiently.

By choosing an outsourcing partner that offers specialty services and combines said services to fit each client’s business needs, your organization will be better positioned to meet its goals and stay on budget.

Using Encompass Onsite’s solutions as a service, you can start seeing improvements from day one. Here are the benefits our clients enjoy both pre- and post-launch.

At their core, facility maintenance managed services help ensure that a facility is well maintained and operationally effective, thereby increasing productivity and efficiency. This is achieved through the lifecycle management of both facility assets and the facility itself, which results in lower operating costs and a higher return on investment.

When these managed services are crafted into a program tailored to your organization’s specific needs, you’ll experience both operational cost and energy savings.

Whether you keep your facility maintenance in house or outsource it, regulatory compliance should be a top priority.

Especially when you partner with a facility maintenance service provider, you want to make sure they’re qualified and hold themselves to the highest of standards.

When it comes to our work, the team at Encompass Onsite is dedicated to meeting strict standards and obtaining all necessary certifications, including those made available by LEED EBOM, JCAHO, and OSHA. 

When it comes to your facility, you want it at its best, and every detail counts.

While routine operations and facility maintenance services are essential, specialty services shouldn’t be overlooked.

At Encompass Onsite, we offer a whole suite of specialty services to ensure no aspect of your facility is left unserved. Here are a few of those services and why they’re important.